Submit a form to Defra - privacy notice
The Great crested newt survey licence return form form was created using the Submit a form to Defra service. This service is owned and operated by the Department for Environment, Food & Rural Affairs (Defra).
Who collects your personal data
The organisation that created the Great crested newt survey licence return form form using Submit a form to Defra is the controller of personal data they collect. If the controller is outside the Defra legal entity, then Defra is the processor.
Read the specific privacy notice for the Great crested newt survey licence return form form.
Defra also collects some data as a controller. This privacy notice explains what personal data Defra collects and processes as a controller through forms made with Submit a form to Defra.
If you need further information about how Defra uses your personal data, email defraforms@defra.gov.uk.
If you want information and your associated rights you can email: data.protection@defra.gov.uk.
The data protection officer for Defra is responsible for checking that Defra complies with legislation. You can contact them at DefraGroupDataProtectionOfficer@defra.gov.uk.
What personal data we collect and how it is used
We may collect your:
- email address
- mobile number
We use this information to allow you to sign in to Submit a form to Defra.
If you give your consent, we will use Google Analytics to collect information about how you use Submit a form to Defra. For more informatiomn read the data privacy and security policy for Google Analytics and our cookies page.
Lawful basis for processing your personal data
The lawful basis for processing your personal data is consent.
Consent to process your personal data
The processing of your personal data is based on consent. You can withdraw consent at any time by deleting your Defra Sign in through your dashboard.
Cookies
We use cookies to make this form work.
Who we share your personal data with
We will share the personal data collected under this privacy notice with other organisations that use the Submit a form to Defra service.
How long we hold personal data
Submit a form to Defra will store your data for '18 months' for completed applications and 28 days if you save and exit and do not submit an application.
Any feedback you provide is stored for '9 months'.
What happens if you do not provide the personal data
If you do not provide the personal data you will not be able to use the service that uses Submit a form to Defra.
Use of automated decision-making or profiling
The personal data you provide is not used for:
- automated decision making (making a decision by automated means without any human involvement)
- profiling (automated processing of personal data to evaluate certain things about an individual)
Transfer of your personal data outside of the UK
We will only transfer your personal data to another country that is deemed adequate for data protection purposes.
What are your rights
Based on the lawful processing above, your individual rights are:
- the right to be informed
- the right of access
- the right to rectification
- the right to erasure
- the right to restrict processing
- the right to data portability
- rights in relation to automated decision making and profiling
Get more information about your individual rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).
Complaints
You have the right to make a complaint to the Information Commissioner’s Office at any time.
Personal information charter
Our personal information charter explains more about your rights over your personal data.
Last updated: 3 September 2026