Submit a form to Defra privacy notice
The Apply for a class licence to survey protected species form was created using ‘Submit a form to Defra’. This service is owned and operated by the Department for Environment, Food & Rural Affairs (Defra).
Who collects your personal data
The organisation that created the Apply for a class licence to survey protected species form using ‘Submit a form to Defra’ is the data controller of personal data they collect. If the data controller is outside the Defra legal entity, then Defra is the data processor.
Read the specific privacy notice for the Apply for a class licence to survey protected species form.
Defra also collects some data as a data controller. This privacy notice explains what personal data Defra collects and processes as a data controller through forms made with ‘Submit a form to Defra’.
If you need further information about how Defra uses your personal data, email defraforms@defra.gov.uk.
If you want information and your associated rights you can email: data.protection@defra.gov.uk.
The data protection officer for Defra is responsible for checking that Defra complies with legislation. You can contact them at Defra
Data we collect from you and what we do with it
If you give your consent, we use Google Analytics cookies to collect information about how you use ‘Submit a form to Defra’. Read the data privacy and security policy for Google Analytics.
Google Analytics processes information about:
- your IP address
- the pages you visit on ‘Submit a form to Defra’
- how long you spend on each ‘Submit a form to Defra’ page
- how you got to the site
- what you select while you’re visiting the site
Defra will make sure you cannot be directly identified by Google Analytics data. We do this by using Google Analytics’ IP address anonymisation feature and by removing any other personal data from the titles or URLs of the pages you visit.
Defra will not combine analytics information with other data sets in a way that would directly identify who you are.
We use system logs to collect information about the usage of forms. The logs are stored in Amazon Web Services based in London.
We use the system logs and Google Analytics data to create anonymised reports about the performance of forms that use ‘Submit a form to Defra’. We use this data to improve forms, for example, if we discover a high number of drops offs at a certain point within a form. We may share this information with the data controller of the form.
If you email us feedback about a form that uses ‘Submit a form to Defra’, we’ll send your email address and any other personal information you choose to include in your email to the data controller for review. The data controller may use your personal information to reply to your query to update a form based on your feedback where it is appropriate.
Lawful basis for processing your personal data
The lawful basis for processing your personal data is your consent.
Cookies
We use cookies to make this form work. Read about the cookies we use to make this form work.
How long we keep your data
Defra will keep tracking cookies on your device for up to 1 year.
Transfer of your personal data outside of the UK
We will only transfer your personal data to another country that is deemed adequate for data protection purposes.
What are your rights
Based on the lawful processing above, your individual rights are:
- the right to be informed
- the right of access
- the right to rectification
- the right to erasure
- the right to restrict processing
- the right to data portability
- rights in relation to automated decision making and profiling
Get more information about your individual rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).
Complaints
You have the right to make a complaint to the Information Commissioner’s Office at any time.
Personal information charter
Our personal information charter explains more about your rights over your personal data.
Last updated: 24 December 2024