The guidance on how to appeal a regulatory decision from the Environment Agency explains the process.

There is an online form for Stage 2 of the process to help you send a regulatory appeal. This privacy notice covers how the Environment Agency will use your personal information when you submit this form.

Who collects your personal data

The Environment Agency is the data controller for the personal data you provide through the Stage 2 regulatory appeal form.

You can find more information about how we handle personal data in our personal information charter.

Why we collect your personal data

We collect your personal data to process and assess your Stage 2 regulatory appeal. This includes reviewing the appeal, corresponding with you, and making a decision based on the information you provide.

Lawful basis for processing

The lawful basis we rely on to process your personal data is Article 6(1)(e) of the UK General Data Protection Regulation (UK GDPR), which allows us to process personal data when this is necessary to perform a task in the public interest or exercise our official authority. This processing is carried out under our regulatory functions as defined in environmental legislation.

What personal data we collect

We may collect:

• your name and contact details (email, phone number, postal address)
• reference numbers (such as permit numbers, report form references)
• details of your appeal and supporting documents
• any correspondence related to your Stage 1 submission

How we use your personal data

We use your data to:

• verify your identity and eligibility to appeal
• screen and consider your appeal
• communicate with you about the appeal outcome
• maintain records of the appeal process

Your data may be shared internally within the Environment Agency with staff involved in the appeal process. It may also be shared with legal advisors or other relevant parties if necessary to resolve the appeal.

Where your data is stored and processed

Your personal data is stored securely within the UK. If data is transferred outside the UK or European Economic Area, we will ensure appropriate safeguards are in place.

How long we keep your data

We will keep your personal data in line with our retention schedules. If you need more information, contact our Data Protection team.

Contact us

If you have any questions about this privacy notice or your data rights, check our personal information charter.